Hong Kong

Personal / Executive Assistant

Job title: Personal / Executive Assistant

Company: The International Montessori School (IMS)

Job description: The International Montessori School (IMS) was founded to enable each child to develop his or her own individual gifts and talents within a caring, supportive and respectful learning community. IMS provides the highest quality education possible with a strong emphasis on the academics, in a child-oriented, creative and dual language (English & Mandarin) Montessori learning environment.

A Natural Way to Learn… 培育探索精神 發揮學習潛能

We are located on four campuses serving children from Toddlers through Elementary Years using the individualized Montessori pedagogy:

  • Stanley Campus:Ma Hang Estate, Phase III Stanley, Hong Kong (off Stanley Plaza)
  • South Horizons Campus: G/F 23-23A, Phase III South Horizons, Ap Lei Chau, Hong Kong
  • Mid-Levels Campus: Mezzanine Entrance, Tung Fai Gardens, 17 Po Yan Street, Sheung Wan, Hong Kong
  • Aldrich Bay Campus: G/F, i-UniQ Grand, No. 155 Shau Kei Wan Road, Hong Kong

IMS is looking for a bright, proactive Executive Assistant with excellent interpersonal skills and who works well on a team. Applicants must be able to function well in a high-paced environment and enjoy working with a high degree of autonomy/independence. A successful applicant will be detail oriented, highly organized and creative.


  • 5-10 + years of experience acting as a Personal Assistant to a C-level Executive, preferably with significant customer service experience.
  • Proactive, positive, and self-motivated, having a strong sense of responsibility and ethics, coupled with strong organisational skills and detail-orientation.
  • Able to work positively and effectively with internal team and external parties, motivating by influence.
  • Must be fluent in English and Chinese (Cantonese required, Putonghua is a definite advantage)
  • Proficiency in computer programmes such as MS Office and Google apps. Knows how to troubleshoot and use latest technologies and apps such as Skype, Google Hangouts, etc.
  • Experience of working in an administrative role within the education sector is desirable.


  • Anticipating and providing administrative and organisational support to Heads of School such as: word processing, maintaining filing systems; logistic arrangements; administrative duties and other tasks assigned by supervisors.
  • Preparing meeting briefs and agendas
  • Scribing minutes and coordinating appropriate follow up actions
  • Position requires occasional management/arrangement of Manager’s personal events
  • Managing and controlling diary for school leadership, assisting in prioritising and supporting key events and actions.

– Location: Stanley Campus

Interested parties please send full resume with availability and expected salary to IMS HR Department by clicking “APPLY NOW”. Personal data collected will be used for recruitment purpose only.

Expected salary:

Location: Stanley, Hong Kong

Job date: Sun, 27 Jun 2021 22:42:36 GMT

Apply for the job now!

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